STATUTES
of
The Society for the Exploration of EurAsia
1. NAME, SEAT AND PURPOSE
Art. 1 Name
Under the name "Society for the Exploration of EurAsia" an association exists in the sense of Art. 60ff. ZGB (Swiss civil code) as a legal entity.
Art. 2 Seat
The association has its seat at the respective residence of the president.
Art. 3 Purpose
The Association promotes the archaeological and cultural-historical research of the cultural area of Eurasia, which extends from Iran to China. The promotion is carried out through field research, excavations and publication of the research results in expert panels, specialist publications and on the Association's homepage.
In addition, the association promotes young researchers in Central Asia and Europe.
For this purpose, the association cultivates cooperation with scientists, interested parties, potential sponsors, institutions and authorities on a national and international level.
The association provides information about ongoing projects, research results and events on its website. In addition, once a year the association organises a public symposium on the ongoing projects, at which a guest speaker is also invited. At longer intervals and depending on financial means, the association is also committed to organising multi-day congresses for experts.
2. MEMBERSHIP
Art. 4 Members
Members of the Association may be natural and legal persons who support the purpose ideally or materially.
Applications for membership shall be addressed to the President.
The final decision on admission shall be taken by the Executive Committee by a majority of three quarters.
Art.5 Termination of membership
Membership expires by:
a) resignation
b) non-payment of the membership fee owed over a period of two years despite an invitation to pay.
c) expulsion
d) death, in the case of legal entities loss of legal personality.
Resignation may be effected at the end of a calendar year and must be communicated to the President in writing, by post, e-mail or fax.
Expulsion may be pronounced by the Executive Committee by a majority of three quarters against any member who has been guilty of dishonourable conduct, has damaged the interests of the Association or has permanently disturbed the functioning of the Association. The decision to expel a member shall be communicated in writing to the member to be expelled. There shall be no right of appeal to the General Assembly.
Members who have resigned or been expelled shall immediately lose all claims to the Association's assets.
3. ORGANISATION
Art. 6 Organs
The organs of the association are
a) General Assembly (General Meeting)
b) Executive Committee
c) Auditors
Art. 7 General Assembly: tasks and competences
The General Assembly shall be held annually in the first or second quarter. Members shall be invited to the General Assembly at least thirty days in advance by e-mail, by post or by fax, enclosing the agenda. Proposals from members shall be submitted to the Board. If they are received by the Executive Committee at least forty days before the General Assembly, they shall be included in the agenda. Agenda items submitted late shall in principle be dealt with at the next General Assembly.
The Board may also convene an extraordinary General Assembly.
Any duly convened General Assembly shall constitute a quorum.
The General Assembly shall have the following duties and powers:
a) Acceptance of the annual report and the annual accounts.
b) Discharge of the Executive Board.
c) Approval of the budget and fixing of the annual fees.
d) To elect the President and the other members of the Executive Committee.
e) To consider motions of the Executive Committee and the members.
f) Amendment of the Statutes.
g) Dissolution of the Association.
Art. 8 Resolutions of the General Assembly
Resolutions at the General Assembly shall be passed by open vote with a simple majority. In the event of a tie, the President shall have the casting vote.
Minutes shall be taken at each General Meeting.
All members present shall have equal voting rights. Proxy voting is not permitted for natural persons. Legal entities shall be considered as one member and shall exercise the right to vote through an authorised representative.
The member concerned shall be excluded from voting when a decision is taken on a discharge, a legal transaction or a legal dispute between him/her and the Association.
Art. 9 Constitution of the Executive Committee
The Executive Committee shall consist of at least three members and shall be elected by the General Assembly for a term of three years. Re-election is permitted. It shall constitute itself. The Executive Committee shall constitute a quorum if at least two members are present. It shall be convened by the President or at the request of a member of the Executive Committee. In the event of a tie, the President shall have the casting vote. Resolutions may be passed by circular letter if no member of the Executive Committee requests a verbal discussion.
If members of the Executive Board resign during their term of office, the Executive Board shall automatically replace them. Such nominations shall be submitted to the next General Assembly for confirmation.
The Executive Committee shall consist of at least
a) President
b) Actuary
c) Treasurer
Other positions may be appointed by the Executive Committee. Cumulation of offices is permitted.
Art. 10 Duties and powers of the Executive Committee
The Executive Committee shall pursue the objectives of the Association independently. It shall have all powers not expressly reserved to the General Assembly. The Executive Committee shall represent the Association externally. It shall determine the authority to sign. Minutes shall be kept of the meetings of the Executive Committee.
The Executive Committee shall issue regulations within the framework of the above provisions.
The Executive Committee shall work on an honorary basis and shall not be reimbursed for expenses.
Art. 11 Auditor
The Auditors shall consist of a natural person or a legal entity who need not be members of the Association. The Auditors shall be elected for three years. Re-election is permitted.
The Auditors shall submit the Auditors' Report to the General Assembly.
4. ASSETS, LIABILITY
Art. 12 Composition
The assets of the Association shall be made up of the annual subscriptions of the members, surpluses from the operating accounts, any donations and sponsorship contributions, contributions to events and bequests.
Art. 13 Membership fees and liability
The annual membership fees shall be determined annually by the General Assembly. Founding members are exempt from the annual membership fee.
Graduated membership categories are possible. The minimum membership fee (for students) shall be CHF 50.
Only the Association's assets shall be liable for the Association's debts. Any personal liability of the Association member is excluded.
Art. 14 Society year
The society year shall be identical to the calendar year.
5. AMENDMENT OF THE ARTICLES OF ASSOCIATION AND DISSOLUTION
Art. 15 Amendments to the Articles of Association
An amendment to the Statutes requires the approval of a 2/3 majority of the members present.
Art. 15.1: An amendment of Art. 3 "Purpose of the Association" of these Statutes shall be excluded from the time of the death or incapacity of both founders Christoph Baumer (born 23.06.1952) and Therese Weber (25.09.1953). (This Art. 15.1 was unanimously adopted by the General Assembly by written circular on 15 February 2022).
Art. 16 Dissolution
In the event of dissolution of the Association, the General Assembly shall decide on the distribution of the proceeds of liquidation.
6. ENTRY INTO FORCE OF THE STATUTES
These amended Articles of Association were unanimously adopted in their present form by the General Meeting by written circular on 15 February 2022 and entered into force immediately. They replace the Articles of Association of 28 May 2014.
Hergiswil, 16 February 2022
| President Christoph Baumer |
Vice-President Therese Weber |
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