STATUTES
of
The Society for the Exploration of EurAsia
(Gesellschaft zur Erforschung EurAsiens)
1. NAME, HEADQUARTERS AND PURPOSE
Art. 1 Name
“The Society for the Exploration of EurAsia” (Gesellschaft zur Erforschung EurAsiens) shall be a society with legal personality in the sense of Art. 60 et seq. ZGB.
Art. 2 Headquarters
The society shall be domiciled at the place of residence of its President.
Art. 3 Purpose
The society shall promote research into the archaeology and cultural history of the cultural area Eurasia, which extends from Iran to China. This promotion shall be in the form of fieldwork, excavations and publication of the research results in specialist committees, specialist publications and on the society's website.
In addition, the society shall support young researchers in Central Asia and Europe.
For this purpose, the society shall cooperate with scholars, interested persons, potential sponsors, institutions and authorities on a national and international level.
On the internet, the society shall use its website to provide information on current projects, research results and events. In addition, once a year the society shall organise a public symposium on the current projects; a guest speaker shall also be invited to this. At long intervals and depending on its financial means, the society shall also show its commitment by organising conferences lasting more than one day for specialists.
2. MEMBERSHIP
Art. 4 Members
Members of the society may be natural or legal persons who support its purpose in a non-material or material way.
Applications for membership shall be addressed to the President.
Such applications shall be accepted by the Board with a three-quarters majority.
Art.5 Expiry of membership
Membership shall expire through:
a) resignation
b) failure for a period of two years to pay the membership subscription owed despite payment request.
c) expulsion
d) death, or in the case of legal persons, loss of legal personality.
Members may resign at the end of the calendar year and must inform the President in writing, by letter, e-mail or fax.
Any member guilty of dishonourable conduct which has damaged the interests of the society or seriously disrupted its activities may be expelled by the Board with a three-quarters majority. The expulsion shall be communicated to the member concerned in writing. There shall be no right of appeal to the General Assembly.
Members who have resigned or been expelled lose with immediate effect every right to the society's assets.
3. ORGANISATION
Art. 6 Organs
The organs of the society shall be:
a) General Assembly
b) Board
c) Auditor
Art. 7 General Assembly: duties and powers
The General Assembly shall be held annually in the first or second quarter. Members shall be invited to the General Assembly no later than thirty days in advance by e-mail, letter or fax, to which the agenda shall be appended. Proposals from members shall be submitted to the Board and, provided they are received no later than forty days prior to the General Assembly, shall be included in the agenda. Agenda items which are submitted late shall, in principle, be included in the agenda of the next General Assembly.
The Board may also call an Extraordinary General Assembly.
Any General Assembly called in accordance with the regulations shall be competent to pass resolutions.
The General Assembly shall have the following duties and powers:
a) to inspect the annual report and accounts;
b) to approve the activities of the Board;
c) to inspect the budget and set annual subscriptions;
d) to elect the President and other Board members;
e) to deal with proposals from the Board and members;
f) to amend the Statutes;
g) to dissolve the society.
Art. 8 General Assembly resolutions
General Assembly resolutions shall be adopted through an open ballot with a simple majority. In the event of a tie, the President shall have a casting vote.
A written record of resolutions passed shall be kept at every General Assembly.
All members present shall have equal voting rights. Natural persons may not vote by proxy. Legal persons shall count as single members and shall exercise their right to vote by appointing an authorised representative.
Members shall not be allowed to vote on resolutions concerning the approval of their own acts or legal transactions or disputes between themselves and the society.
Art. 9 Constitution of the Board
The Board shall comprise at least three members and shall be elected by the General Assembly for a renewable three-year term. It shall constitute itself. The Board shall be quorate as long as at least two members are present. It shall be convened by the President or at the request of a Board member. In the event of a tied vote, the President shall have a casting vote. Decisions may be taken by circular letter, provided no Board member asks for oral discussions to be held.
Board members who resign before their term has expired shall be replaced at the discretion of the Board. Such replacements shall be nominated for approval at the next General Assembly.
The Board shall be composed of at least the following members:
a) President
b) Secretary
c) Treasurer
Further duties may be assigned by the Board. Members may hold more than one office.
Art. 10 Duties and powers of the Board
The Board shall independently pursue the aims of the society. In principle, it shall have all powers that are not expressly reserved for the General Assembly. The Board shall represent the society externally. It shall decide on authority to sign. Decisions taken at Board meetings shall be recorded in writing.
The Board shall issue regulations in connection with the above-mentioned provisions.
The Board shall, in principle, work on an unsalaried basis, and expenses shall not be reimbursed.
Art. 11 Auditor
The Auditor shall be either a natural person or a legal person. The Auditor need not be a member of the society. The Auditor shall be elected for three years. The Auditor may be re-elected.
The Auditor shall report to the General Assembly.
4. ASSETS AND LIABILITY
Art. 12 Composition
The assets shall be derived from the annual membership subscriptions, surpluses from the operational accounts, any gifts and donations from sponsors, event participation fees and legacies.
Art. 13 Membership subscription and liability
The annual membership subscription shall be fixed annually by the General Assembly. Founding members shall be exempt from the annual subscription.
There may be degrees of membership categories. The membership subscription (for students) shall be a minimum of CHF 50.00.
The annual membership subscription shall not exceed CHF 50.00
Liability shall be borne solely by the society's assets. Members of the society shall bear no personal liability.
Art. 14 Society year
The society year shall be identical to the calendar year.
5. AMENDMENTS TO THE STATUTES AND DISSOLUTION
Art. 15 Amendments to the Statutes
A two-thirds majority of members present shall be required for amendments to the Statutes.
Art. 16 Dissolution
If the society is dissolved, the General Assembly shall determine the distribution of the proceeds of liquidation.
6. ENTRY INTO FORCE OF THE STATUTES
These amended Statutes were adopted in the present form at the tenth General Assembly of 13 May 2014 and entered into force with immediate effect. They replace the Statutes of 16 April 2004.
Hergiswil, 28 May 2014
| President Christoph Baumer |
Vice-President Therese Weber |
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